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Arts & Culture Neighborhood Recovery Grant

For Pioneer Square and Chinatown-International District

Applications are due on March 6, 2023 by 6 p.m. PST.

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Request for Proposals
Information& Instructions

Arts & Culture Neighborhood Recovery Grant

in South Downtown
Request for Proposal Information and Instructions

Read the following carefully before applying for this grant

 

The Arts and Culture Neighborhood Recovery Program is a City of Seattle Office of Arts & Culture (ARTS)-funded program to provide grants for arts and cultural events/activations in neighborhoods through community-based Lead Organizations. There are 14 Lead Organizations focused on neighborhoods or communities throughout Seattle. 

Cultural events, experiences, and spaces provide the reason for people to gather, share identify, and build community which are ever more critically important during the current COVID pandemic and recovery process. This program seeks to support recovery efforts through collaboration, equity, resiliency, and safety in alignment with the City of Seattle’s vision of One Seattle. 

 

The Pioneer Square Chinatown International District CPDA (dba Historic South Downtown (HSD)) was selected as the Lead Organization for Pioneer Square and Chinatown-International District. HSD is sub-contracting to neighborhood-based organizations and small businesses to carry out inclusive and creative arts and culture endeavors that further the city’s pandemic recovery process.

These activations/events seek to reach underserved communities and audiences and those most impacted by COVID-19, in particular, BIPOC (Black, Indigenous, People of Color), low-income, and under-served communities.  Activations/events should seek to rebuild and assist in arts and culture recovery; events do not need to be entirely new events.

 

The total amount of funding available through Historic South Downtown is $85,000, intended to be split between Pioneer Square and the Chinatown International District. Awards will be made to successful applicants from $10,000 to $25,000.

ABOUT HISTORIC SOUTH DOWNTOWN

HSD was created by the Washington state legislature in 2007, RCW 43.167, as the state’s first Community Preservation and Development Authority. We work to preserve, restore, and promote the past, present, and future of Seattle's Pioneer Square (PSQ) and Chinatown International District (CID) neighborhoods.

HSD pursues its mission through advocacy in partnership with other neighborhood stakeholders and through a unique grantmaking program focusing on neighborhood self-determination and local control. By statute, our 13-member board is comprised of representatives from specific sectors in each neighborhood, who work together to define HSD’s values and priorities for funding and advocacy.

ELIGIBILITY FOR THE NEIGHBORHOOD RECOVERY GRANT

Applicants shall be either:

  • Non-profit organizations (arts and culture, and others) focused on events/activations within the designated neighborhood or community;

  • Small businesses with a City of Seattle business license, however, a small business who is a sole proprietor can apply but must collaborate with other individual artists or others for the proposed project;

  • For the purposes of this grant, “small business” is defined by RCW 39.26.010(22) as: an in-state business, including a sole proprietorship, corporation, partnership, or other legal entity, that: (a) Certifies, under penalty of perjury, that it is owned and operated independently from all other businesses and has either: (i) Fifty or fewer employees; or (ii) A gross revenue of less than seven million dollars annually as reported on its federal income tax return or its return filed with the department of revenue over the previous three consecutive years; or (b) Is certified with the office of women and minority business enterprises under chapter 39.19 RCW.

  • Applicants should have a history and track record of direct connection to the arts and cultural life of Pioneer Square, the CID or both neighborhoods.

  • Applicants do not need to be located within the boundaries of Pioneer Square or the CID (Current district maps C-ID and Pioneer Square). However, the event supported by ARTS Neighborhood Recovery Grant must occur within one or both communities.

  • Activations/events must be broadly advertised and accessible to the public. Free event admission is preferred, or using a low-cost or sliding fee scale, and events should be accessible to those with a variety of physical capabilities;

  • Applicants must have capacity to successfully manage the proposed project, prepare regular reporting, and complete final reports due no later than September 8, 2023;

  • Applicants must be either a non-profit organization or have an active fiscal sponsorship agreement. Learn more about fiscal sponsorships.

  • All events shall provide event liability insurance and name Pioneer Square Chinatown International CPDA and City of Seattle as additionally insured;

  • Awarded programs will be required to follow all current Federal, State, County, and City COVID-19 mandates and protocols.  More information and in other languages are available on the City of Seattle COVID-19 Vaccination Requirement website.

  • Applicants can apply to more than one Lead Organization for this city-wide program. However, successful applicants may receive funding from only one Lead Organization (see list of other Lead Organizations at end of this document).

 

USE OF FUNDS

 

Funds May Be Used For:

  • Costs directly related to event/activation (staffing, equipment rental, paying performers, materials, etc.)

  • Examples of public activations or events:

    • A series of performances at an indoor or outdoor venue

    • Temporary public art or lighting (permit/approval must be secured prior to award)

    • Festivals, fairs, or public events (funds may be targeted for specific part of a larger event)

    • Art exhibits

    • Art or cultural workshops or classes

Funds May Not Be Used For:

  • Events held outside Seattle city limits

  • Capital improvements or purchase of equipment

  • Travel costs (local transportation costs for performers, for example, are ok)

  • Religious events at which participants will be subject to proselytization

  • Programming in which fundraising is the primary purpose

 
CRITERIA

Applicant’s project descriptions will be scored as follows:

  • Project Description (20 points): Describe a clear, well-conceived event or activation that promotes arts participation and community relations through meaningful and unique experiences. Describe the setting, and how this project demonstrates an authentic relationship to neighborhood or cultural community in South Downtown.

  • Community Impact (20 points): The project plan clearly describes meaningful efforts to be inclusive, foster community, encourage participation, reach a diverse audience, and provides accessibility for people of all physical capacity, especially for those most impacted by the pandemic, structural racism and oppression.

  • Feasibility (15 points): The organizing group/individual has a proven track-record of presenting this and/or other event(s) or otherwise demonstrates capacity to successfully execute the project; understanding of permitting requirements, if any; evidence of community involvement and support.

  • Organizational capacity (10 points): administrative ability to complete reporting and invoicing.

  • Data Collection Plan (10 points): Applicant commits to collect of quantitative and qualitative metrics, and provides a clear, well-conceived, and feasible plan to ensure collection of this data.

  • Budget (10 points): Clear realistic budget for the event.

  • Proposed Scope of Work (15 points): Applicant provides a clear description of the deliverables that will be achieved with the funding provided.

 
Data Collection

Applicants will be provided with a required set of quantitative and qualitative measures, and a set of voluntary quantitative and qualitative measures. These measures will become part of the applicants reporting forms (reports are also to be done through HSD’s grantinterface.com portal)

Required Quantitative Measures:

  • # of cultural workers (including Artists, Arts Admin and other non-artist staff) hired/paid

  • % of BIPOC artists and cultural workers paid/hired

  • # of in-person Performances/Exhibit days/Events

  • # of in-person Audience Served/ppl benefitting

  • # of artists participating

  • # of paid artists

  • # of free tickets

  • # of Public (in person) Programming Hours

Additional Qualitative Measures (select all that apply):

  • # of organizations supported

  • # of Virtual Public Program Hours

  • # of virtual audience served/ppl benefitting

  • # of youth served in person

  • # of youth serve (virtual)

  • % of (paid) community/staff represent communities most impacted by COVID,

  • # of positive response to programming,

  • # of unique web downloads and/or reshares of resource-sheet content,

  • # of community partners/orgs engaged

Required Qualitative Information:

  • Project Description/Impact/Reflections narrative EX:

    • Did this project have any particular impact(s) on you, or your organization/group? Did it create any unexpected opportunities? If so, what were they?

    • How were these funds used to support the health/resilience of your organization/community /staff/etc?

  • Community Access/ Engagement/ Impact/Public Benefit narrative EX:

    • Please describe how these funds specifically benefited artists, creative workers, and/or community in Seattle.

    • Please describe as specifically as possible the community served. Note any special audiences you reached. Any audiences new to you?

    • Describe any special efforts to make your project/event accessible?

    • Share a story or something that stands out to you as demonstrating the community impacts of your project.

Optional Qualitative Information (select all that you agree to submit)

  • Photos

  • Quotes

  • Anecdotes

Demographic data (as available) including race, gender, age, etc. of the following participants:

  • Individuals paid through NRG funding

  • Participating/subcontracted organizations

  • Community/Audience benefiting from projects/events

 

TIMELINE
  • RFP Opens:  12 AM PST, January 30, 2023

  • Applicant Conference: January 30, 2023, 10 am to 12 pm

  • HSD Staff available to answer questions

    • Drop-in hours at Hing Hay Coworks, 409BMaynard Ave. S.

Tuesdays beginning January 31 to February 28, 10 AM to 12:30 PM

Thursdays beginning February 2 to March 2, 2 PM to 4:30 PM

Please ring the bell to gain access to HSD’s office. Masks required.

  • By between January 31 and March 6. Email: grants@historicsouthdowntown.org to request an in person or remote meeting.

  • RFP Closes: 6 PM PST, March 6, 2023 (portal will close automatically)

  • Community Review Panel meets: Between March 11 and 19, 2023. Specific date will be scheduled for in-person applicants

  • Board approves CRP recommended slate of grants: March 28

  • Applicants notified of results: March 31

 

HOW TO APPLY

Visit HSD's grant interface page. Applicants will be asked to chose either a written application or an in-person presentation in front of the Community Review Panel (CRP). In-person presentations will be scheduled soon, but email Ellen if you would like to be notified when the date is set.

The application and this informational material is available online in English, Traditional Chinese and Vietnamese.

 

APPLICATION TIPS

All funding programs can be highly competitive.  We encourage you to:

  1. Read these guidelines, check your eligibility, and follow the instructions carefully.

  2. Explore the application early so you can plan ahead.

  3. Update Seattle Business License, if needed.  HERE

  4. Be clear and concise in your application.  Panelists read and evaluate many applications. 
     

OBLIGATION OF AWARD RECIPIENTS

 

Acknowledgement

Organizations and individuals receiving awards from the Historic South Downtown and funded by Seattle Office of Arts & Culture (ARTS) must acknowledge Historic South Downtown and City of Seattle’s support in printed materials, signage visible to the public, via social media, or in other ways appropriate to the project.  Historic South Downtown and Seattle ARTS will supply preferred wording and logos in electronic format.

Payment/Reporting

Regular reports and final reports and invoicing will be due as per the contract schedule and negotiated with Historic South Downtown.  Reports shall include data (demographic, # of people attending, etc.) and narrative as outlined in the contract.  When adding our organization onto your insurance please add "Pioneer Square International District CPDA" located at 409B Maynard Ave S. Seattle, WA 98104. For additional information, contact: Ellen Ta, ellen@historicsouthdowntown.org.

LIST OF OTHER ORGANIZATIONS/AREAS SERVING AS LEAD ORGANIZATIONS

  1. AFRICATOWN COMMUNITY LAND TRUST:  Central Area 

  2. BEACON ARTS:  Beacon Hill (including Mt Baker) 

  3. DELRIDGE NEIGHBORHOODS DEVELOPMENT ASSOCIATION:  Delridge, Highland Park, Westwood (north of SW Roxbury) 

  4. DOWNTOWN SEATTLE ASSOCIATION: Pioneer Square and Chinatown-International District

  5. FRIENDS OF WATERFRONT SEATTLE: Waterfront

  6. GAY CITY HEALTH PROJECT:  Capitol Hill

  7. GEORGETOWN CDA: Georgetown and South Park 

  8. HISTORIC SOUTH DOWNTOWN: Pioneer Square and Chinatown/International District (including Little Saigon and Japantown) 

  9. LAKE CITY COLLECTIVE: North Seattle (specifically Lake City, Greenwood, Northgate, Bitter Lake, and Aurora, north of 85th) 

  10. MUSEUM OF HISTORY & INDUSTRY: South Lake Union 

  11. NA’AH ILLAHEE FUND: City-wide

  12. SOUTH END SEATTLE ART CENTER: Rainier Valley 

  13. UDISTRICT PARTNERSHIP:  University District 

  14. WEST SEATTLE JUNCTION: West Seattle Junction

Find Support! Drop-In Office Hours Tuesdays 1/31 to 2/28 10 am to 12:30 PM Thursdays 2/2 to 3/2 2 to 4:30 PM Hing Hay Coworks 409B Maynard Ave S Ring Bell at Door! Email: grants@historicsouthdowntown.org for more info.
About HSD
Grant Eligibility
Use of Funds
Use of Funds
Criteria
Data Collection
Timeline
Get Supprt
How to Apply
Application Tips
Obligation of Awardees
Other Lead Organiztions
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